The City of Winder City Council Citizen Input Process is defined in our Local Ordinances. This process is as follows:
Sec. 2-30. - Rules of Procedure.
Part 3. Citizen input. At regular meetings, a person may address the city council concerning voting items on the agenda or may present a subject for the city council's consideration with the following rules:
- Speakers to register. A person wishing to address the city council must first register with the city clerk and provide the following information: Name, residence address, daytime telephone number, the subject matter to be presented, and whether the subject is on the current city council meeting agenda. A person may register either in person or by telephone. The earliest a person may register for an upcoming city council meeting is 9:00 a.m. of the next regular business day following the previous city council meeting. The deadline for registering to address the council is 9:00 a.m. of the day proceeding of the meeting.
- The city administrator may contact speaker. On or before the city council meeting, the city clerk will provide the city administrator with the registration information of persons who have registered up to that time. The city administrator may direct a member of the city staff to contact the person to try to resolve a problem. Contact by a member of the city staff should in no way suggest that the person should not appear and address the city council.
- Speaker rules. In order that the city council may properly consider each matter brought to it by citizens, speakers are asked to observe the following rules:
- Only one (1) person may approach the microphone at any one time, and only the person at the microphone will be allowed to speak.
- Speakers must address their comments to the chairperson rather than individual city council members or staff.
- Speakers may file copies of their remarks or supporting information with the city clerk. The city clerk will make the information available to the city council and city administrator if requested.
- A person who addresses the city council during a public hearing must limit remarks to the specific subject matter being considered by the city council in that public hearing.
- Time limits. The length of time a person will be allowed to speak during citizen input at city council meetings will be determined according to the following rules:
- A person who registers to speak will be called on at the time citizen input is considered by the city council. Speakers will have a maximum of three (3) minutes to speak regardless of the number items they wish to address. The mayor may determine the order in which speakers are called. The order in which speakers are called is not required to be in the order that items appear on the agenda, nor are all speakers on a particular item required to be called at the same time.
- The mayor may change time limits on any item coming before the council.
- Closed public hearings. A person will not be permitted to address the city council during the consideration of a zoning ordinance placed on the agenda on which a public hearing has been held by the city council if the public hearing has been closed unless requested by the chairperson to answer questions related to the question under consideration.
- During designated speaker times city council members may ask questions or make a brief acknowledgment of speakers. Speakers will have one (1) minute to respond. More time may be granted to the speaker for a response at the discretion of the mayor or by a non-debatable motion approved by the city council. Council members will refrain from debate on any item during time allotted to speakers unless a specific time is granted by the mayor or by a non-debatable motion approved by the city council.
- Use of interpreters. Whenever it is necessary for a speaker to use an interpreter to translate his or her comments to the city council, the time required for the translation will not be counted against the designated time allotted for the speaker to address the city council.
Any questions about this procedure should be directed to the City Clerk, Maddison Dean. Ms. Dean may be contact by phone at (678) 425-6805 or by email at email@example.com.